Functions

1. Receiving payment request duly approved by the Director General and the Bursar
2. Proper documentation of payment request received both in hardcopy and softcopy.
3. Preparation of mandate before payments are made.
4. Ensuring that mandates are approved by the Director General and the Bursar.
5. After payments are made ensuring that all paid vouchers are duly attached to the online payment schedule.
6. Ensuring that after payment all paid vouchers are handed over to cash management unit for further recording.
7. Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.
8. Ensure that all related taxes are deducted, filed with relevant tax authority, and remitted.
9. Oversee data entry, validation, and processing of invoices like general overhead, subcontractor, and employee travel reimbursements.
10. Verify the accuracy of vendor invoices and check vendor files for any previous payments.
11. Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
12. Develop and maintain a filing system for financial information, records and documents to ensure easily available information.