The Office of the Registrar performs the following duties and activities:

The Office of the Registrar is responsible for the efficient and effective administration of the National Institute for Educational Planning and Administration (NIEPA). It serves as the central hub for institutional administration, record-keeping, and communication.

Key Responsibilities:

Governance and Committee Support:

• Acts as the secretary to the Council, Board of Studies, and all statutory committees of NIEPA.
• Provides advisory support to the Council, Board of Studies, Management, and the Director-General/Chief Executive (DG/CE) on daily operations and strategic direction.
• Oversees the implementation of policy decisions and ensures adherence to established rules and regulations.

Administrative Coordination and Management:

• Coordinates and reports on all administrative matters, including staff (administrative, professional, and non-academic) as per NIEPA’s legal framework and established practices.
• Appoints, supervises, and directs all Heads of Unit within the Registry, delegating functions as required.
• Assigns schedules of duties to Unit Heads, Desk/Schedule Officers, and administrative staff.

Meetings and Recordkeeping:

• Manages the preparation and distribution of meeting agendas, minutes, and papers.
• Oversees the accurate recording of meeting proceedings.
• Ensures proper quorum and committee composition for effective decision-making.

Logistics and Support Services:

• Provides essential services for meeting participants and management, supporting NIEPA’s core functions of training, research, and public service.
• Facilitates the implementation of decisions reached during meetings.

Secretarial Services:

• Offers comprehensive secretarial and support services for all NIEPA meetings and functions.
• Handles administrative and secretarial tasks, including managing allowances and refreshments.

Information Management and Institutional Memory:

• Serves as a repository of institutional information, ensuring continuity in the interpretation and application of rules, regulations, and service conditions.
• Provides expert advice on legal and statutory matters during meetings.

Recordkeeping and Archiving:

• Functions as the custodian of all official NIEPA records, documents, and meeting decisions, ensuring their safety and integrity.
• Maintains copies of legal documents, agreements, and partnership records.

Certification and Official Insignia:

• Signs and issues certificates and transcripts in collaboration with the Director-General/CE.
• Manages the issuance of the official NIEPA seal as per regulations.

Public Relations and Community Engagement:

• Documents activities of Liaison Offices and other contact points, promoting NIEPA’s services and training/research opportunities.
• Cultivates positive relationships with the local community under the guidance of the DG/CE.

Crisis Management:

• Assists the DG/CE in addressing crises and management issues.

OFFICE OF THE REGISTRAR’S STAFF